EHR Data Migration Solutions

EHR migration refers to transferring patient medical data from one EHR system to another. Healthcare organizations might switch EHR or EMR systems for various reasons and without an EHR migration process, they can encounter problems like data inaccuracy, compatibility issues, disruption in workflows, and more. OSP can help organizations mitigate such challenges with EHR data migration services. With our custom-built EMR data migration solutions, organizations can ensure care continuity, smoother transition of data, better efficiency, and patient safety. We can develop solutions for the EHR migration process in well-planned approach and simply the transition process before implementation

Let’s build your project

Explore EHR Migration Solutions

The EHR data migration process must begin with data auditing. Before the migration process is initiated, providers must have all information on the core data. At OSP, we also ensure complete knowledge of the existing data. Thereby, we can develop EHR migration solutions with data auditing capabilities. Also, this capability can help determine the timeline of the migration process. We can help providers identify data stakeholders and data fit for migration and automation.   

With data auditing, we can also facilitate data mapping to ensure patient IDs and information to be migrated is correct. Typically, data mapping is a tedious process. We can automate this process when we engineer electronic healthcare data migration software. Besides, if included, data mapping can benefit providers by minimizing errors and duplication of IDs.

EHR data migration is a complicated process, so healthcare standards such as CCD are crucial for seamless transfer. However, the migration must follow a systematic process beginning with data cleansing. At OSP, we have the proficiency to provide EHR migration services, including data cleaning. We understand that filtering out unnecessary patient data is important. This will help healthcare organizations keep only relevant data and remove duplicates.   

We can also ensure that inactive patient records are accurately identified and eliminated. By incorporating this capability, we can assure you that your new EHR system will be populated only with pertinent and up-to-date patient information. This will eventually improve the quality and usability of the database and make it more streamlined and efficient. 

EMR data migration services must include the data extraction process. In the data extraction process, data from one EHR is transferred to the new one. We at OSP can include data extraction capability in our custom EHR/ EMR data migration service. After identifying the data apt for migration, we can leverage pre-defined data extraction processes to access the source of patient data. Once we can access it, we can facilitate the extraction process.   

We can accurately extract the relevant patient data from the existing EHR database. In this process, we will ensure data integrity and confidentiality by adhering to HIPAA regulations. Moreover, we can also ensure that the data extraction process doesn’t modify the data. Accurately capture it from the existing EHR to prepare it for transfer.

Data conversion or transformation is making the extracted data compatible with the new EHR’s format and structure. Two different EHRs support different formats and structures. We can ensure that the data migration for EHR is smooth by leveraging data conversion. We can effectively transform the data according to new EHR formats and codes.   

In EHR development, data follows HL7, SNOMED, and more standards. We can help providers by adhering to specific standards of the new system. This will help providers to maintain data consistency and interoperability. Moreover, data conversion isn’t a one-time process but a continuous one. So, we can design EHR migration solutions that can continuously track and transform data to a specific format. 

Quality assurance is one of the last and most important aspects of the electronic medical data migration process. Quality assurance is about ensuring the accuracy of the migrated data. At OSP, we can offer an EHR data migration solution that ensures all information is correct and credible. We can implement workflows that will conduct cross-referencing with the legacy EHR system. This will help providers to verify the data’s accuracy and avoid duplicity.   

Moreover, we can also ensure that the migrated data aligns with the expectations and requirements of providers. This will enable providers to ensure data accuracy and validate data. Overall, we can leverage quality assurance of data migration to guarantee a smooth transition from legacy EHR to the new one.


OSP can build EHR migration solutions that will enhance interoperability by standardizing data. As we align with the target EHR system's structure, we can help providers validate the data quality and better engage clinical staff. Moreover, the most significant benefit we can assure is a seamless exchange of patient data, thereby improving interoperability. We can also ensure compliance with regulations and standards, which will contribute to the successful implementation of EHR systems.

We can offer providers the benefit of operational efficiency by streamlining the data migration process. A smoother transition means optimized data workflows, reduced manual entry, eliminated data silos and minimized errors. Moreover, we can help providers make informed decisions without disruptions with proper EHR migration. This will, in turn, boost patient outcomes and the overall productivity of clinical staff.

We can ensure data security during migration by implementing effective strategies to safeguard patient data. We prioritize data encryption, ensure data transfer protocols, and offer stringent access controls. We will also adhere to HIPAA regulations. Thereby, providers can be assured of patient data security and confidentiality.

Let’s build your project

EHR Migration Services


Custom On-Premises to Cloud EHR Migration

  • Seamlessly migrate on-premises EHR to cloud EHR like Epic system 
  • Custom development of cloud-based EHR/EMR system
  • Offer customized hybrid approach with cloud and on-premises capabilities for quick access to data 
  • Increase scalability and accessibility of EHR systems
  • Ensure security and control of both cloud and on-premises systems 

Newer Tech Stack Migration

  • Offer upgradation of tech stack to modernize application
  • Ensure accuracy in switching programming languages 
  • Facilitate migration to a modern, adaptable, and scalable EHR system 
  • Leverage updating other related technologies, such as practice management systems 
  • Validate data in legacy systems before migrating to modern EHR 

Standalone to All-in-One EHR Migration

  • Analyze the standalone EHR system and validate the data
  • Understand the comprehensive EHR and included functionalities such as telehealth solutions
  • Explore technology stack suitable for the comprehensive EHR 
  • Leverage data cleansing and other steps for migration
  • Ensure the security of data during the migration process.

Our Core Services

Solutions We Offer

What Our Client Said

Industry Industry Industry Industry Industry Industry Industry Industry Industry Industry

Case Studies

Let's Begin

Latest Talks


How to Implement EPIC EHR/EMR Integration with Your Health App System

Read More Hear

A Comprehensive Guide to EHR Interoperability Solutions

Read More Hear

Allscripts EHR- A Comprehensive Guide

Read More Hear

How EHR EDC Integration Power Data-Driven Healthcare

Read More Hear

The Guide to Cloud Based EHR Integration

Read More Hear

How Does EHR CRM Integration Help Providers and Patients?

Read More Hear

Frequently Asked Questions

The primary challenges that can arise during the EHR migration process are poor planning risks, tedious migration process, lack of compatibility, overlong process, insufficient documentation, staff resistance, data privacy, and limitation of resources.   

Choosing a new EHR system for migration is more challenging than one may assume. However, following certain specific considerations can help providers pick the right EHR. Providers must consider preparing the existing data and determining the data fit for migration. Further, carefully choosing the new EHR system, having complete knowledge about the data transfer process, collaborating with an experienced vendor, and ensuring long-term impact is equally important to consider when selecting a new EHR system

Data migration from paper-based to electronic health records is quite common these days. The first transition happened in 2009 after the ARRA Act was passed. As per the act, providers and healthcare stakeholders were required to modernize their record storage systems. Also, they were required to build a centralized system to make accessing records easier for doctors, nurses, and other clinical staff.   

The process of moving data from one EHR to another is called EHR migration. Healthcare organizations think about data migration or switching from one EHR system to another for multiple reasons. These reasons are the need for a more user-friendly system, improved functionality, and meeting regulatory requirements. Other reasons are improving patient care, ensuring patient safety and data security, and enhancing patient experience

Migrating data from one EHR to another is a complicated process. This process is plagued by multiple challenges, such as financial burden on organizations, lack of skilled professionals or teams, and safety threats to patients’ health and data. Besides these, data integrity, data accuracy, and the tedious, lengthy process are also some of the other challenges

Maintaining data integrity and privacy is quite crucial during the EHR migration process. It helps in maintaining trust and satisfaction among healthcare staff and patients. Medical staff can use some strategic steps to maintain data integrity and privacy. These include ensuring security protocols, encryption, and compliance with HIPAA rules. Also, make sure data quality, continuity, and efficiency are maintained. Besides this, it’s critical to check user-access controls and provide proper training for staff before going live

The strategies popularly used for data mapping and transformation during EHR migration are auditing the existing data, defining the scope and timeline of the migration process, and developing a migration strategy. Apart from these, extraction and conversion are crucial steps in data mapping and transformation. Lastly, the process ends with proper testing of the data

Healthcare providers must adhere to particular interoperability standards and practices to guarantee system compatibility throughout EHR migration. These norms include compliance with security standards across various healthcare application providers and FHIR (HL7), a platform for sharing medical data. The new and existing systems must be incompatible to achieve a successful data transfer during EHR data migration. However, no established regulations, standards, or recommendations guarantee the successful movement of EHR data.  

In the EHR migration process, data validation and cleansing have crucial roles. Data validation ensures the accuracy of data and whether the migration is complete or not. On the other hand, data cleaning improves the quality of data, making it fit for streamlined workflows. Apart from these, data validation and cleansing efficiently verifies and tests data and prevents data loss

The potential discrepancies or errors can be corrected and found by guaranteeing the correctness and dependability of data. Finding potential causes of mistakes in the data collection process is the first step in reducing measurement errors. Additionally, data cleaning aims to find and fix flaws. The most typical method is manually comparing the data to a reference source. Utilizing data purification tools for research is an alternative strategy. Data discrepancies are frequently the result of data changing over time. As a result, it’s critical to regularly check your data and perform data validation to spot inconsistencies as soon as they arise.

A contingency plan to tackle unexpected technical issues or data loss during EHR migration is necessary. Providers must create data backups, ensure technical support, regularly test data, and train staff about the new system. Besides, they must also clean patient records, leverage data mapping, and keep track of duplicities and errors. Following these regularly can save them from technical issues and data loss.   

One can follow some of the best practices for a successful EHR data migration process. These include evaluating data parameters and stakeholders, planning the migration, mapping data, and testing the system. Further, providers must also ensure data backup and assign an EHR migration team.   

Data migration to a cloud-based EHR system must consider preliminary analysis, team assembly, strategy selection, virtualization, and data security. Providers must also consider increasing efficiency, improving security, complying with standards and regulations, ownership of EHR, and authenticity and auditability.

Schedule A Call